Head Start Staff Information

FORMS
Forms are as follows (need to scroll down):General Health
Training Mental Health
Disabilities Nutrition
Education Transition
Families Volunteers

Forms and links for things such as mileage, performance evaluations, personnel policies, leave without pay, injury reports, income calculator, scholarship applications, and much more can be found on the EMAA Staff Page–>emaastaff

CALENDARS
Timeline 2017-2018
FAMILY ENGAGEMENT STAFF MEETING CALENDAR 2017-2018

First Family Engagement Staff Meeting

Training Calendar 17-18 Staff

Monthly Calendar (blank) – Excel

GENERAL (alphabetical order)
Application List for Area Coordinators (Spring)

Background Check Packet
Board, Policy Council Expense Report
Checkbook (Fall 2016)

Check Out Sheet (In’s/Out’s)

CHILDPLUS PERSONNEL FORM (2017)

Center Visit Report (MS Word) / PDF / Fillable
Child Care Weather Watch
End of the Year Checklist
Closed for the Summer (adapt) St. Francois County Only

Fax Cover Sheet – pdf/ Fillable
Forms Request / Fillable
Google Email Setup
Head Start Hours of Operation Poster – MS Word
In-Kind
Licensing Renewal Checklist

Maintanance Request

Mileage (website )
Office Supply Request / Fillable
Organization of Files and Materials
Parent-Child Sign-In/Sign-Out
Physical Form (staff/volunteers)
Purchase Notices
Purchase Notice 13
Ink Cartridges
CACFP
Performance Evaluation (Word)

Site Managers Checklist 13
Staff Attendance Worksheet — PDF
Staff Classroom Schedule (REV17)
Staff Meeting
Verbal Warning Record
Written Warning Record

TRAININGS
Meeting Report
Obtain Your MOPD ID or Look up Your MOPD ID

New Staff Orientation
Orientation Checklist for New Staff
ChildPlus Form (& updated yearly)
Emergency Medical Form
Dress Code
Code of Conduct (rev 9-16) including:
NAEYC Code of Ethical Conduct
Conflict of Interest for Staff

New Education Staff Training
New Education Staff Training 13
Assistant Teacher Daily Schedule Expectations
The Basics of Creative Curriculum
Ways to change your child’s behavior
Promoting Literacy

College
Time Off for College Schedule
Time Sheet Addendum
CDA Renewal Form – every 3 years; due 45 days before expiration. Send in to Central Office. ATTN: Training Specialist

DISABILITIES
Child Plus Disabilities Reporting form (following Family/Child Staff meeting)
Consent for Release of Information (Schools)
Disabilities Alert List
IEP process
Parent/Head Start/School Ongoing Communication
Speech follow-up
Parent letter requesting evaluation
Parents Bill of Rights — One page summary of Procedural Safeguards
Sound System Disorder criteria – typical ages for making various sounds

EDUCATION
Checklist of Appropriate Practices for Education Staff
Classroom Equipment Inventory – Excel PDF Fillable
Chronological Age Calculator
Education Supply Request (rev17)

English Language Learner Strategies
ELL Strategies
ELL Parent letter in English
ELL Parent letter in Spanish
ELL Questionnaire (MS Word for modification)
ELL Spanish homework
ELL Excerpt:
“Using Communication and Classroom Organization
to Support Second Language Learning”
Field Trip Request/ Plan and Bus Monitor Training
Field Trip Permission /Fillable
Home Bound Services
Order of Child Portfolios and Other Questions
Perfect Attendance
Perfect Attendance – fillable
School Readiness Homework Chart
Weekly Plan
Weekly Planning Template– MS Word, to type on
Weekly Planning 5 day–MS Word, to type on

FAMILIES
Authorization for Release of Information
Change of Status
Check Out Sheet – Family advocate sign-out sheet
Contact Sheet (with lines) / Fillable
Expense Report (mileage, child care)
Family Contact/Transaction/Goal Planner
Family Outcomes Instrument
Family Outcomes Instrument with instructions
Family Outcome Instrument data collection spreadsheets – Excel
Parent, Family & Community Engagement Self-Assessment
Group Contact Sheet / Fillable
PIR Tracking
Power of Attorney
Recruitment committee information
‘Sorry we missed each other’ door hanger

HEALTH
Accident Log
Accident Report (child, parent or volunteer)
Authorization for Release of Information
Bleach Solution Recipe
Child Abuse Reporting Worksheet
Child Physical Form
Dental Health form
Dental tracking
Emergency Drill Log (rev 12/11)
Emergency Drill Prep (template)
Emergency Letter (template)
First Aid Kit Checklist
Health Supply Inventory / Fillable
Health Supply Request Checklist / Fillable

Immunization Exemption Card
Medication Authorization
Outdoor Checklist
Over the Counter Topical Permission form
Refusal of/In Need of Assistance of Health Services
Safety Observation Checklist(Site Manager Checklist)Special Specialized Health Care Plan (Doctor)

Special Health Care Plan (Parents)
Symptom Record
TB Reactor
TB Risk Assessment Form(for licensing)
Varicella
Verification of Medical Information
What’s Normal

MENTAL HEALTH
Social-Emotional Screen
Mental Health Screening Follow Up
Developing Strategies for Positive Social-Emotional Supports
Observation and Strategies Sheet
Healthy Living Checklist
Healthy Living Counselor Report

NUTRITION
Application for Free/Reduced Meals (CACFP Income Eligibility)
CACFP Enrollment
CACFP Purchase Notice
Child Diet Prescription
Food Production Worksheets:
Breakfast
Lunch
Snacks
Freezer & Refrigerator Temperature Checklist
Kitchen Equipment Inventory
Food Service Equipment Needs (attach to inventory pages)
Medical Food Substitution Record
Menu Substitution
Nutrition Supply Request Checklist

TRANSITION
Transition Agreement with Policies and Procedures
Transition Activities with Other Agencies Such as Schools (optional)

VOLUNTEERS
Volunteer Application
Regular Volunteer Orientation
Handouts
Code of Conduct – sign and attach
Classroom Volunteers
The Basics of Creative Curriculum
Ways to change your child’s behavior
Promoting Literacy
Kitchen
Mealtime: Growing Time – posted in dining room

IMPORTANT INFORMATION

REGULATIONS
Head Start Performance Standards (updated 11/7/2016)
Head Start Early Childhood Learning and Knowledge Center (ECKLC)
Missouri Early Learning Goals 2013
Missouri Licensing Rules for Child Day Care Centers
Section for Child Care Regulation
Missouri Department of Health and Senior Services
PO Box 570, Jefferson City, MO 65102-0570
573-526-5345